Privacy Policy

This Privacy Policy explains how Landscape Business AI Systems Ltd (“we”, “us”, “our”) collects, uses, stores and protects your personal data when you use our website, products and services.

We are committed to protecting your privacy and handling your data in a transparent and secure way, in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. What personal data we collect

We may collect and process the following types of personal data:

• Name, company name and job role
• Email address and contact details
• Account login details
• Billing and payment information (processed securely by third party payment providers)
• Usage data relating to how you use our website and AI tools
• Information you submit through forms, chat, emails or coaching sessions

3. How we use your data

We use your personal data to:

• Provide access to the Landscape Business AI Assistant and related services
• Deliver coaching, training and Custom GPT services
• Manage subscriptions, billing and customer accounts
• Communicate with you about your account, services or support requests
• Improve our products, services and website
• Meet legal, regulatory and contractual obligations

4. Legal basis for processing

We process your personal data under one or more of the following legal bases:

• Performance of a contract (to provide the services you have purchased)
• Legitimate interests (to operate and improve our business)
• Compliance with legal obligations
• Consent (where you have explicitly given it)

5. AI, prompts and business data

When you use the Landscape Business AI Assistant, you may input prompts, documents or business information. This data is used solely to provide the requested output and improve your experience.

We do not sell your data. We do not use your private business data to train public AI models. Access to this information is restricted and handled securely.

6. Sharing your data

We may share your data with trusted third parties where necessary, including:

• Payment processors such as Stripe or similar providers
• Website hosting and infrastructure providers
• Email and communication platforms
• Professional advisers where legally required

All third parties are required to process your data securely and in accordance with data protection laws.

7. Data retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy, including legal, accounting and reporting requirements.

8. Your rights

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Restrict or object to processing
• Request data portability
• Withdraw consent where applicable

9. Cookies

Our website uses cookies and similar technologies to improve functionality and analyse usage. You can manage cookie preferences through your browser settings or any cookie banner displayed on the site.

10. Contact and complaints

If you have questions about this Privacy Policy or how we handle your data, please contact us using the customer service agent in the bottom right-hand corner of the site or email:

support@landscapebusinessmastery.com

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) in the UK.

Last updated: 12/12/25